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Use your cloud storage provider to send large files securely. They will be available for download by recipients for ten days, without using your personal storage space.
Cloud Storage
Files, data and other information saved to a cloud storage solution can be accessed via the internet from any device with an internet connection. This makes cloud storage ideal for the remote workforce allowing employees to access files from anywhere.
One of the main benefits of cloud storage is that data is backed up, meaning that even if a local computer fails, the data can be recovered from a backup server. Additionally, many cloud storage providers offer features such as the ability to retrieve old versions of a file and cross-device sync.
This means that a customer presentation or spreadsheet can be edited on a desktop PC at work, and instantly updated on a laptop while on the go. This allows for real time collaboration and ensures that a team is working on the latest version of a document. Many cloud storage services also provide an easy-to-use interface with the ability to easily share files via links.
File Sharing
File sharing is the process of distributing digital media to and from one or more networks/computers. Typical examples are digital photos, audio files, video files, computer programs and electronic documents. Files can be distributed via removable storage devices, centralized servers on networked computers or even through peer-to-peer distribution.
The main benefit of file sharing is the reduction of time and expense for organizations. Compared to the time and money that would be required for printing out and sending paper documents, file sharing allows for the transmission of larger files within minutes.
Various websites offer free file-sharing services. With these tools, you can send large files up to specific MBs by simply uploading them. Once the upload is complete, you will receive a link which can be shared with the recipient via email or chat apps. These tools also allow you to add password protection for enhanced privacy. The recipient can then access the uploaded file by entering the link into This PC or their respective browsers.
Email is one of the fastest ways to exchange information. It requires minimum lag time and is secure.
To share files via email, first create a folder on your computer that contains all the files you wish to send. Then, right click the folder and select “Compress Folder.” This will compress your folder into a zipped folder. Then, log in to your email program and create a new message. Enter the recipient’s email address in the ‘To:’ line and explain the reason for your message in the ‘Subject:’ line. Then, look under the ‘Subject:’ line for an icon that represents the file you want to send.
Keep in mind that most email programs and Internet service providers limit the amount of information that can be sent per message, usually to one megabyte (1MB). You may need to send multiple messages in order to send larger files. Also, some email programs and ISPs prohibit the use of certain characters (like : ) in their system.